Version: 1.0.0 | Published: 8 Oct 2024 | Updated: 736 days ago
Documentation
Associated Media:
Description:
The School Workforce Annual Census (SWAC) is an electronic collection of individual level data on the school workforce in local authority maintained settings in Wales. The first collection was introduced in 2019 and collects information at November each year.
The SWAC is split into two parts: SWAC School return and SWAC Pay, HR and absences return. Information relating to codes can be found on the Welsh Government (see links below).
The SWAC School return is completed by all local authority maintained school settings in Wales, including Pupil Referral Units (PRUs). Schools record data on the workforce throughout the year in their Management Information System (MIS) software. This part of the return collects information on workforce characteristics (including Welsh language, ethnicity and disability), staff roles and curriculum taught.
The SWAC Pay, HR and Absences return is completed by each local authority, as well as schools which have opted-out of payroll and / or human resource (HR) service level agreements with their local authority and submit their own returns. That is, in most cases, the LEA is responsible for supplying the data in the HR tables. As such, the records in these tables have the usual LEA identifier, but use a single ESTAB reference for most schools within that LEA and thus these columns cannot be used directly to group by particular establishments in the HR tables, only at the LEA level. However, the SYSTEM_ID column can be used to join to the School tables where individual establishments are available. The data is maintained throughout the year in their HR and payroll systems. This return collects information on staff contracts, including salary and any additional payments they receive. This approach ensures that data for all relevant staff who work at local authority maintained schools is captured.
Coverage
Spatial
Spatial Coverage:
United Kingdom,Wales
Temporal
Start Date:
31 August 2018
End Date:
31 August 2025
Frequency:
Annual
Distribution Release Date:
08 December 2020
Provenance
Source:
Electronic survey
Purpose:
Administrative
Collection Situation:
Other
Access and Governance
Usage
Condition of Access:
Research-specific restrictions
Condition of Use:
Project-specific restrictions
Resource Creator:
Welsh Government
Access
Access Service:
The SAIL Databank is powered by the UK Secure e-Research Platform (UKSeRP). Following approval through safeguard processes, access to project-specific data within the secure environment is permitted using two-factor authentication.
Jurisdictions:
GB-GBN
Data Controller:
Welsh Government
Access Request Cost:
Data provision is free from SAIL. Overall project costing depends on the number
of people that require access to the SAIL Gateway, the activities that SAIL
needs to complete (e.g. loading non-standard datasets), data refreshes,
analytical work required, disclosure control process, and special case
technological requirements.
Data Processor:
SAIL Databank
Format and Standards
Languages:
en
Formats:
SQL database table
Observations
Statistical Population
Population Description
Population Size
Measured Property
Observation Date
Persons
80000
Count
17 September 2026